Due to the global storage reduction in the Microsoft 365 Education Storage Policy, Alumni Email Mailboxes will be adjusted to 2 GB, and OneDrive services will be terminated. Please back up your OneDrive contents, as they will not be recoverable after termination.
For students who have received an email notification about the change of account status to "Alumni" on or before 28 July 2025, please note the following changes to Microsoft Office 365 services entitlement after 30 November 2025.
- Email quota will be adjusted to 2 GB.
- Auto Email Archiving will be enabled. This means that emails older than 1 month will be automatically moved to the Archive Mailbox, which has a 50 GB storage quota. Emails in the Archive Mailbox will not count towards your email quota and will remain accessible in Outlook.
- Deleted emails older than 30 days will be permanently removed.
Please consider forwarding all your emails to your personal account for easier management. Ensure your mailbox has enough space before setting up email forwarding. Refer to the Email Forwarding guide for detailed instructions.
OneDrive
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OneDrive will become READ-DOWNLOAD-DELETE-ONLY.
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OneDrive access will be revoked in March 2026. Consequently, all data in your OneDrive will be permanently deleted and cannot be recovered.
Please clean up your OneDrive as much as possible, and transfer important data to external drives or personal cloud services like Google Drive or Dropbox as soon as possible.
Microsoft 365 Online Apps
- Online Excel, Word, and PowerPoint that require OneDrive storage will no longer be usable after March 2026, but Outlook will remain accessible.
Additional Resources
- Visit the Microsoft 365 Storage Global Reduction page for more information on managing these changes.