The "Mail to All" mailing lists, namely: allstaff@lists.ust.hk, allpg-list@lists.ust.hk and allug-list@lists.ust.hk, provide a convenient way for departments and offices to reach HKUST Staff and Students by email. These mailing lists are system-generated and must only be used for sending out essential messages that keep the University community up-to-date. The recipients should ideally find all the messages that they received from these mailing lists are relevant to them, and senders can be assured that their message can reach their target audience in a timely and effective manner. As recipients cannot opt-out from these lists, the messages should mainly be on important administrative announcements or academic purposes. Examples include:
- announcements about the missions, strategies, operations, or standpoints of the University
- information about study, examination, student finances or housing matters
- advices pertaining to urgent health, safety or emergency situations
- messages required by the law or about compliance to regulations
- other important messages such as University’s press releases pertaining to the interest of all University members.
Such lists should not be used for event announcement & promotions, non-University related activities (e.g. commercial and private activities) or electoral campaigns.
You need an authorized account, normally a Departmental Account, to send email to allstaff@lists.ust.hk, allpg-list@lists.ust.hk or alluglist@lists.ust.hk mailing lists. Please ask your IDLP (Inter-departmental Liaison Person) to contact ccgenoff@ust.hk in order to authorize an account for sending the mass mails.
Once you have an authorized account, you can send the mass mails in two different ways:
Using Microsoft Outlook on Windows
You will need to digitally sign your message using a Role e-Cert token that can be applied here.
Using Web Browser
Occasionally, there are urgent situations in which you may need to send mass mails but your Role e-Cert token is not with you. Under such situations, you may simply use a web browser to access the following using an authorized account, and then send mass mails securely:
Online Form to send mail to ALLSTAFF / ALLPG-list / ALLUG-list
Please understand this is intended only for simple text messages. Complicated format or graphics cannot be supported using this way.
Important Notes
Please observe the usage guidelines when using the mailing lists service: